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Compliance Checklist
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What this means: A risk assessment is a systematic review of all workplaces and tasks to identify what could harm employees' health - physical, chemical, biological, and psychosocial hazards.
Who can help: In a small business the employer may carry out the risk assessment personally, or commission it from an occupational health provider.
What this means: A risk assessment is not a one-off document - it must be updated each time working conditions change. Even taking on a new employee may require a review.
What this means: Every employer must arrange the provision of occupational health services (TTOS § 13 lg 1 p 6²). In practice this means an agreement with an occupational health provider - whether a contract, framework agreement, or a one-off service order.
What this means: All employees must know what hazards exist at their workplace and how to protect themselves. Informing employees must be documented - the employee's signature confirms they have received the information.
What this means: Every workplace must have a proper first-aid kit. At least one employee must have completed a first-aid course. First-aid supplies must be easily accessible and their location known to everyone.
What this means: The employer must maintain a written register of all workplace accidents (including minor ones) and dangerous situations. The register helps prevent recurrence.
What this means: In the event of a serious workplace accident (where an employee requires hospital treatment or has sustained a bodily injury) the employer must notify the Labour Inspectorate within 24 hours. Late notification is itself a breach.
What this means: A health check-up must be arranged for a young worker at least once a year (TTOS § 13-1 paragraph 8). Before starting work, the risks associated with the young person's role are assessed (TTOS § 13-4 paragraph 2). Note: the initial health check-up must in general be arranged within four (4) months of the employee starting work (TTOS § 13-1 paragraph 6); employees working nights and those exposed to biological agents, carcinogens, mutagens, lead, or asbestos dust must undergo a health check-up before starting work (or before beginning night work or exposure to the hazard) (TTOS § 13-1 paragraph 7).
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The same requirement as for small businesses, but with a larger workforce it is advisable to commission the risk assessment from a professional.
What this means: Where the risk assessment identifies possible physical hazards (high noise, poor lighting, heat, chemical agents) these must be confirmed by measurement. Measurements are carried out by an accredited laboratory.
In many offices a visual assessment is sufficient. In manufacturing, construction, and transport, measurements are generally required.
What this means: Employees exposed to harmful agents (noise, vibration, chemical substances, display screen work, etc.) must undergo periodic health check-ups. The schedule depends on the risk factor.
What this means: The workplace health and safety representative is an employees' representative whose role is to monitor that the employer meets their occupational health obligations. The representative is not appointed by the employer - they are elected by the employees themselves.
Legal requirement: The employer must make it possible to hold an election and must ensure that the representative receives training.
The representative must receive training in occupational health and safety. The cost of training is borne by the employer.
The obligation is the same as for small businesses - the provision of occupational health services must be arranged. With a larger workforce this becomes even more critical, as the volume of health check-ups increases.
Recommendations from the occupational health physician (e.g. ergonomic equipment, hearing protection) must be documented and put into practice.
Each time employees are informed of health and safety risks, a record must be drawn up bearing the employees' signatures.
All workplace accidents, including minor injuries, must be recorded. A register template is available on the Labour Inspectorate's website.
In a larger business there must be more first-aid supplies located in several places. The number of trained first-aiders should be proportionate to the number of employees.
Pregnant employees must not be assigned work that endangers their health or that of the foetus. Young workers may not work in hazardous conditions. Both groups are entitled to a health check-up.
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What this means: The workplace health and safety committee is a joint body comprising both employer representatives and employee representatives (workplace health and safety representatives). The committee meets at least once per quarter.
Different from the representative: The representative (10+ employees) is the employees' representative. The committee (50+ employees) is a joint body in which both sides participate.
Minutes must be drawn up for each meeting, recording the topics discussed and decisions taken.
What this means: Larger businesses must have a written plan describing how the company intends to address identified risks, what measures will be taken, and who is responsible for what.
The action plan is not a static document - it must reflect the company's current situation and the measures under way.
In a larger organisation an occupational health physician should visit the workplace regularly to assess working conditions on site.
Larger businesses must prepare an annual summary of the occupational health situation, covering measurement results, health check-ups, and the measures taken.
Health check-up data constitutes special category personal data. Their storage, access, and deletion must comply with the requirements of the GDPR and the Personal Data Protection Act.
Where an occupational health physician suspects an occupational disease, a mandatory investigation process begins. The employer is required to cooperate and to provide information about the harmful agent.