TT24 › Documents
Documents and forms
Here you will find the occupational health documents you need - free, print-ready, and based on TTOS requirements.
Risk assessment form
TTOS § 13 lõige 1
A structured risk assessment document for identifying, evaluating, and recording workplace hazards.
Mandatory for every employer, regardless of company size.
- Company details
- List of hazard factors (noise, chemicals, screen work, etc.)
- Risk level assessment (likelihood x consequence)
- Control measures and timetable
- Responsible person and signatures
Employee notification record
TTOS § 13³ lõige 1
A record signed by the employee confirming they have been informed of health and safety risks.
The first document requested by the Labour Inspectorate during an inspection.
- Employee name, personal identification number, and job title
- Hazard factors communicated to the employee
- Control measures explained to the employee
- Employee and employer signatures with date
Health surveillance checklist
TTOS § 13¹
A step-by-step checklist for meeting all obligations relating to health surveillance.
Covers the entire process from the service contract through to retaining decisions.
- Contract with the occupational health service provider
- Forwarding the risk assessment to the physician
- Employee list and schedule
- Retention of health surveillance decisions
- Next surveillance dates per employee
Occupational health situation analysis questionnaire
TTOS § 13 - mandatory from 01.01.2023
The mandatory 3-year summary submitted to the occupational health physician.
Covers hazard factors, health surveillance results, workplace accidents, and recommendations.
- General information and analysis period
- Workplace hazard factors
- Health surveillance summary
- Workplace accidents and near-misses
- Recommendations for the next period
Workplace accident investigation record
TTOS § 24
Employers are required to investigate and document every workplace accident.
The record sets out the circumstances, causes, and preventive measures.
The Labour Inspectorate will request this document when investigating an accident.
- Company details
- Injured person's details (name, personal ID, job title, length of service)
- Description of the accident (date, time, location, what happened)
- Description of injuries
- Witnesses
- Cause analysis and preventive measures
- Investigation committee members and signatures
First aid arrangements document
TTOS § 13²
Employers must ensure that first aid is organised at every workplace.
This document records trained first-aiders and the location of supplies.
A regular inspection schedule helps ensure supplies remain in order at all times.
- Company details
- List of first-aiders (name, training date, certificate validity)
- Location of first aid supplies (building, floor, room)
- List of supplies (bandages, plasters, defibrillator, etc.)
- Inspection schedule (quarterly)
- Responsible person and signatures
Working environment representative meeting minutes
TTOS §§ 17-18
Employee representatives must be able to participate in the organisation of the working environment.
The minutes document decisions taken and next steps agreed at each meeting.
Draw up minutes after every meeting and retain them for at least 3 years.
- Meeting date, venue, and attendees
- Agenda items
- Discussion and decisions on each item
- Date of the next meeting
- Signatures of the minute-taker and the representative
Hazardous chemicals register
Chemicals Act + TTOS
All hazardous chemicals used at the workplace must be registered.
A safety data sheet must be available for each chemical.
The register enables swift action in an emergency.
- Company details
- Chemicals table (name, CAS number, classification, quantity, location)
- Safety data sheet number and date of last update
- Emergency contacts (Poisons Information Centre, A&E)
- Responsible person and review date
Employer's health and safety instruction for employees
TTOS § 13³
Every employee must receive written health and safety instructions before working independently.
The instruction covers hazard factors, personal protective equipment, and emergency procedures.
The employee confirms with a signature that they have read the instruction.
- Company name, job title, instruction number and version
- General health and safety requirements
- Workplace hazard factors (tick-box list)
- Required personal protective equipment
- Prohibited activities
- Emergency instructions
- Employee confirmation (name, signature, date)
Health surveillance referral letter
TTOS § 13¹
Employers are required to refer employees for periodic health surveillance.
The referral letter gives the physician the information needed about workplace hazard factors.
Arranging health surveillance without referral letters constitutes a breach by the employer.
- Employer details
- Employee details (name, personal ID, job title)
- Workplace hazard factors (tick-box list)
- Duration and nature of exposure
- Date of previous health surveillance
- Confirmation that risk assessment is enclosed
- Employer signature and date
Frequently asked questions about the documents
The law does not prescribe a particular format - what matters is the content. These documents cover the elements required by the TTOS. Your occupational health service provider may have their own versions.
Open the document in a new tab and use your browser's print function (Ctrl+P / Cmd+P). Select "Save as PDF" - you can then apply a digital signature using Dokobit or similar software.
Risk assessments must be retained for 55 years (TTOS § 13-4 lg 9; working environment data register § 24-1 lg 4 p 5). The occupational health service provider must retain health surveillance data for 30 years and the employer must retain service-arrangement data for 10 years (TTOS § 13-1 lg 16). Data on exposure to carcinogens or mutagens must be retained by the employer for 40 years; for reproductive toxicants, 5 years (TTOS § 13-1 lg 17).
The obligation has applied since 1 January 2023. If you have not yet prepared it, do so at the earliest opportunity and submit it to your occupational health physician. Delay constitutes a breach.
Useful articles
What the Labour Inspectorate requires during an inspection Risk assessment guide
How to carry out a compliant risk assessment TTOS 2026 amendments (in Estonian)
What changed in the occupational health and safety legislation What happens if documents are missing (in Estonian)
Consequences of missing documentation